Summer! The word alone brings a sense of freedom and leisure. The sunny skies, the smell of barbecues wafting through the neighborhood, the lure of the beach, or a trip to a fantastic vacation destination. It’s the perfect time to kick back and spend quality moments with family and friends. But as a Remote Online Notary (RON), you’re an independent business owner, and you may find it challenging to strike a balance between your work responsibilities and enjoying those summer delights. Never fear, RONs! It's absolutely possible to keep your business thriving while making the most of the summer season. Here's how: Plan Ahead - Charting Your Summer Voyage Planning is the key to success. Look at your summer calendar in advance. Identify the days when you'd like to be away from work and block them out. Then look at your workload. Are there times when your clients typically need your services the most? Schedule your working hours during these peak times. Inform your clients about your summer schedule in advance. Use it as an excellent and valid reason to reach back out via phone, email or a newsletter. Let them know when you'll be available and when you won't. If you set expectations ahead of time, your clients will respect your time off. After all, everyone understands the importance of a good vacation! Delegate Responsibilities - Building Your Beach Volleyball Team You're an independent business owner, but that doesn't mean you have to do everything yourself. Consider hiring a temporary assistant for the summer months. This assistant can handle administrative tasks, scheduling, and client communication while you're away. There are many virtual assistants available today who can seamlessly fit into your operations. And don’t forget neighborhood kids that are off school and could use the extra income. Not every task needs to be “high level”. There are plenty of things you can assign to others that don’t require your magical touch. You could also consider partnering with another RON to cover your clients while you're away. This could be a reciprocal arrangement where you cover for each other during vacations. Not only will your clients continue to receive services, but you'll also forge a professional relationship that can be mutually beneficial. Remember, this new RON you team up with is your colleague, not your competition! And best of all, they don’t even have to be local. You can team up with another RON anywhere in the country. Establish Efficient Systems - Setting Up Your Lemonade Stand Efficiency is your best friend when it comes to managing work-life balance. Leverage technology to streamline your operations. Use online scheduling tools, like Calendly or Setmore, that allow your clients to book appointments with you. Set up automated responses to let clients know when you'll be unavailable; a CRM like Hubspot or a mass emailing software like Mailchimp are great for this. You could even consider taking a “working get-away” within your state’s borders. Make sure you have a reliable mobile setup for your notary work. If you decide to mix work with vacation, you'll need to have all necessary tools at your fingertips. It’s as simple as a laptop with a reliable internet connection. With a good setup, you can work from anywhere! Embrace Flexibility - Riding the Summer Waves One of the great perks of being a RON is the flexibility. You can work anytime your heart desires. This means you can adjust your working hours to accommodate personal activities. Want to spend the day at the beach? No problem. Schedule your appointments in the early morning or late evening. Want to take a week off for a family trip? Go ahead. There will always be more work when you return. Prioritize Self-Care - Sunscreen for the Soul Remember, you're no good to your clients if you're stressed and burned out. Taking time for yourself isn't a luxury—it's a necessity. Make sure to schedule time for relaxation and self-care. Enjoy your favorite summer activities. Spend time with loved ones. It's crucial for your mental and physical health. Remember, the goal is to make your work as a Remote Online Notary compatible with the life you want to lead, not the other way around. Summer is a time of renewal and relaxation. With a little planning, delegation, and the right systems in place, you can enjoy your summer while keeping your business humming along smoothly. So, go ahead, put on your sunhat, and let's make this summer a memorable and balanced one! Summer! The word alone brings a sense of freedom and leisure. The sunny skies, the smell of barbecues wafting through the neighborhood, the lure of the beach, or a trip to a fantastic vacation destination. It’s the perfect time to kick back and spend quality moments with family and friends. But as a Remote Online Notary (RON), you’re an independent business owner, and you may find it challenging to strike a balance between your work responsibilities and enjoying those summer delights. Never fear, RONs! It's absolutely possible to keep your business thriving while making the most of the summer season. Here's how: Plan Ahead - Charting Your Summer Voyage Planning is the key to success. Look at your summer calendar in advance. Identify the days when you'd like to be away from work and block them out. Then look at your workload. Are there times when your clients typically need your services the most? Schedule your working hours during these peak times. Inform your clients about your summer schedule in advance. Use it as an excellent and valid reason to reach back out via phone, email or a newsletter. Let them know when you'll be available and when you won't. If you set expectations ahead of time, your clients will respect your time off. After all, everyone understands the importance of a good vacation! Delegate Responsibilities - Building Your Beach Volleyball Team You're an independent business owner, but that doesn't mean you have to do everything yourself. Consider hiring a temporary assistant for the summer months. This assistant can handle administrative tasks, scheduling, and client communication while you're away. There are many virtual assistants available today who can seamlessly fit into your operations. And don’t forget neighborhood kids that are off school and could use the extra income. Not every task needs to be “high level”. There are plenty of things you can assign to others that don’t require your magical touch. You could also consider partnering with another RON to cover your clients while you're away. This could be a reciprocal arrangement where you cover for each other during vacations. Not only will your clients continue to receive services, but you'll also forge a professional relationship that can be mutually beneficial. Remember, this new RON you team up with is your colleague, not your competition! And best of all, they don’t even have to be local. You can team up with another RON anywhere in the country. Establish Efficient Systems - Setting Up Your Lemonade Stand Efficiency is your best friend when it comes to managing work-life balance. Leverage technology to streamline your operations. Use online scheduling tools, like Calendly or Setmore, that allow your clients to book appointments with you. Set up automated responses to let clients know when you'll be unavailable; a CRM like Hubspot or a mass emailing software like Mailchimp are great for this. You could even consider taking a “working get-away” within your state’s borders. Make sure you have a reliable mobile setup for your notary work. If you decide to mix work with vacation, you'll need to have all necessary tools at your fingertips. It’s as simple as a laptop with a reliable internet connection. With a good setup, you can work from anywhere! Embrace Flexibility - Riding the Summer Waves One of the great perks of being a RON is the flexibility. You can work anytime your heart desires. This means you can adjust your working hours to accommodate personal activities. Want to spend the day at the beach? No problem. Schedule your appointments in the early morning or late evening. Want to take a week off for a family trip? Go ahead. There will always be more work when you return. Prioritize Self-Care - Sunscreen for the Soul Remember, you're no good to your clients if you're stressed and burned out. Taking time for yourself isn't a luxury—it's a necessity. Make sure to schedule time for relaxation and self-care. Enjoy your favorite summer activities. Spend time with loved ones. It's crucial for your mental and physical health. Remember, the goal is to make your work as a Remote Online Notary compatible with the life you want to lead, not the other way around. Summer is a time of renewal and relaxation. With a little planning, delegation, and the right systems in place, you can enjoy your summer while keeping your business humming along smoothly. So, go ahead, put on your sunhat, and let's make this summer a memorable and balanced one!

When it comes to printing a document that has been notarized online, the authentication process plays a crucial role in ensuring the document's legitimacy and integrity. 1. Digital Notarization: The first step in the authentication process involves digital notarization. This process involves the use of advanced technologies to affix a digital notary seal or signature to the document. The digital notarization process creates a tamper-evident seal that helps prevent any unauthorized modifications tothe document. 2. Certificate Authorities: To establish trust in the digital notarization process, certificate authorities (CAs) play a crucial role. CAs are trusted third-party entities that issue digital certificates used in electronic transactions. These certificates verify the authenticity of the notary's digital signature and ensure that it has not been tampered with. By relying on trusted CAs, the authentication process adds an additional layer of security and trust to the notarized document. 3. Document Hashing: To ensure the integrity of the notarized document, a process called document hashing is employed. Document hashing involves generating a unique digital fingerprint of the document using cryptographic algorithms. This fingerprint, known as a hash value, is unique to the document's content. Any modifications made to the document will result in a different hash value, making it easy to detect tampering or alterations. The hash value is typically included in the digital notary seal, providing a means to verify the document's integrity during the authentication process. 4. Verification and Document Printing: During the authentication process, the recipient or party requiring the printed document will verify its authenticity. This involves checking the digital notary seal, the digital signature, and the associated digital certificates. The recipient may use specialized software or online tools provided by the notary or a trusted authority to verify the document's integrity. Once the document has been verified, it can be safely printed, knowing that it has undergone a secure authentication process. This ensures that the printed document is an accurate representation of the digitally notarized version, providing assurance to all parties involved. 5. The papering out of an Online Notarized Document: Several states have established a designated procedure to verify the printed document's integrity and confirm that it remains unaltered from its electronic file counterpart. In states where notaries are authorized to perform true copy certification, the process typicallyinvolves the following steps: 1. The notary will print the document that was previously notarized online, ensuring that it accurately reflects the content of the electronic version. 2. The notary will securely attach a separate certificate for true copy certification to the printed document. This certificate serves as an official declaration by the notary that the printed copy is a trueand accurate replica of the original electronic file. 3. The notary will personally sign the certificate using ink and apply an ink stamp or seal to further authenticate the document. This signature and stamp affirm the notary's professional responsibility for certifying the accuracy of the copy. 4. Finally, the notary will carefully package and ship the printed document, along with the attached certificate, to the intended recipient or receiving party. This ensures that the certified copy reaches its destination in a secure and verifiable manner. Example of a Florida Compliant Authenticator Certificate: Declaration of Authenticity The attached document “Document Name”, dated “Date It was done online” and containing _X_ pages, is a true and correct copy of an electronic executed record printed by me or under my supervision. At the time of printing, no security features present on the electronic record indicated any changes or errors in an electronic signature or other information in the electronic record after the electronic record's creation or execution. In states where notaries are not authorized to perform true copy certification, the process typically follows these steps: 1. The documents that need to be certified as true copies are sent directly to the receiving party. 2. In this scenario, the notary can provide a blank loose certificate, which includes an oath or affirmation. This certificate will be attached to the printed documents by the receiving party. 3. The individual who prints the documents must sign the provided certificate in the presence of a notary. It's important to note that this step cannot be completed through remote online notarization, as it involves swearing or affirming that the printed copy attached is an exact replica of the electronic file. Example of an Ohio Compliant Authenticator Certificate: AUTHENTICATOR CERTIFICATE I certify and warrant that the foregoing and annexed paper document being presented for record, to which this certification is attached, represents a true, exact, complete, and unaltered copy of the original electronic document. The county offices of the auditor, treasurer, recorder, and others necessary to effectuate the transfer and recording of the instrument shall be entitled to rely on such certification and warranty for all purposes. Would you like to hear more about this subject? Check out the Virtual Notarization Series on Amazon by Amy Seitz:

Obtaining a certification or status of diversity within a state or qualifying category can be advantageous for small business owners in many ways. Not only can it demonstrate a commitment to diversity, but it can also provide businesses with access to a wider range of opportunities, including government contracts. In this blog, we will discuss the benefits of obtaining diversity status and how businesses can use it to market themselves to local government agencies. Firstly, obtaining diversity status can provide businesses with a competitive advantage in the marketplace. It demonstrates a commitment to diversity and can help businesses stand out from their competitors. Additionally, it can provide businesses with access to a wider range of opportunities, including government contracts. Many state, federal, county, and city agencies have allotted amounts of funds that they must spend with businesses that have this certification. To obtain diversity status, businesses must meet certain criteria set forth by the state or qualifying agency. These criteria typically include ownership by members of a minority group, such as women or individuals from underrepresented communities. The specific requirements may vary by state or agency, so it's essential to research the requirements and ensure that the business meets them before applying for certification. Once a business has obtained diversity status, it can use it to market itself to local government agencies. It's important to create a marketing strategy that emphasizes the business's commitment to diversity and how it aligns with the agency's values. For example, the business could highlight how its ownership structure aligns with the agency's diversity goals. To market to local government agencies, businesses can attend local government procurement events or reach out to procurement officers directly. It's essential to have a strong understanding of the agency's procurement process, including its timeline and requirements. Additionally, businesses should be prepared to provide documentation of their diversity status and how it aligns with the agency's requirements. An example from me, during a local vendor fair, I had the chance to converse with a local city government office. I informed them that my business provides identical services to those being offered by a large corporation they were using, but with the added benefit of our diversity certification. I explained that this certification would make us eligible under their spending funds. To my surprise, the city government representative immediately responded positively, indicating their willingness to hire our business for those services. It's worth noting that many government agencies have notaries on their staff. However, when they need to outsource work, they are more likely to choose a business with diversity certification over others. This preference extends to a variety of services, including notary, fingerprinting, and courier services (just to name a few opportunities). In conclusion, obtaining diversity status can provide businesses with many benefits, including a competitive advantage in the marketplace and access to government contracts. To use diversity status to market to local government agencies, businesses must have a strong understanding of the agency's procurement process and create a marketing strategy that emphasizes the business's commitment to diversity. By doing so, businesses can increase their chances of being selected for government contracts and expand their opportunities in the marketplace. Would you like to explore further advantages of diversification? Then be sure to check out my latest book "Unlocking Opportunities: Why Obtaining Diversity Status Can Benefit Your Business," releasing on Amazon.

If you were looking for more doom and gloom about the Notary & Loan Signing Agent industries, you really opened the wrong article. This article is filled with all sorts of good business advice for those of you who are still with us or just getting started as a Notary Loan Signing Agent. Did you notice I didn't say... Notary Business Advice or Loan Signing Agent advice in that last sentence? That's because you are so much more than a Notary or Notary Loan Signing Agent. You are a business owner and it's about darn time you started thinking like one because we are really through the worst of the fall out of the interest rate hike and it's either get prepared now or leave what money is to be made on the table for those who will get prepared. Now if you haven't been to our General Mentorship on Mondays then you've missed three really great sessions this past month including: The Most Common Mistakes to Avoid , Where to Look for Business Right Now , & How to Handle the Long Haul as a Signing Agent. You should really catch up if you haven't watched them and join us each Monday at 5 pm PST / 8 EST. Just Here are 10 Business Tips That You Should Be Thinking About: Market Research Unlocks the Very First Door to Success If You Fail to Plan, Then You Plan to Fail Good Ole Benjamin Franklin said this one. And we all want to see lots of his face still to this day! It's all about the Benjamin's, isn't it? Seriously though, Goal Setting is the key to success in any business. And the good news is you can start anytime! Here's a great goal setting video for you to get ya started. Focusing On the Value of the Product or Service You Offer Will Bring You Revenue Barbara Corcoran says whatever you do be the best at it, and we agree! No Matter what you are doing in business you need to be an expert in it. And never take for granted that you will always have new things to learn. Customer Service Will Always Be Your Greatest Asset This one is personal because I often get made fun of for what seems like the overuse of Mrs., Ms., Misses., Mr., Yes Mam, and No Sir. And all I have to say is I'm not currently looking for work and I'm the one writing the article to help others. I don't say that to be cocky at all. What I mean is that I constantly live in fear of losing clients because I didn't provide excellent customer service. And I believe good customer service starts with how you make people feel. And I like to make people feel respected! Maya Angelou says it best, "people will forget what you said, people will forget what you did, but people will never forget how you made them feel." If you want to brush up on your customer service skills, you can start with our free Customer Service Champions sessions. Small Business Owners Must Learn to Analyze and Be Comfortable in Making Big Decisions No one can teach you to make decisions, but you make them every day. For some reason though newer business owners get that "deer in the headlights" mentality when faced with making a decision. Some of this might stem from current culture where people are used to finding the answers quickly on YouTube for many of life's problems. But unless you are a plumber, the kitchen sink isn't your business. Yes, you can learn a lot online, but you have to be able to analyze and make decisions after you research! Your Window of Success is Too Short to Learn Everything Through Experience I use this example a lot but it's so fitting for this one. If you were accidentally run over by a car, crushed a few vertebrae, and were facing back surgery. Would you choose the surgeon who just graduated but decided he was just going to learn as he went along or the one who graduated, took additional courses, and worked on a team of surgeons with more experience first before practicing by themselves? Business Owners Must Be Adaptable and Know When to Grow or Pivot I wish I was able to get this out to you prior to the downturn of the market. It's a really good one! Growth and Pivoting is a part of business. It shouldn't take a downturned market for you to start expanding your services. You should consistently be grooming your business to learn what you can do to expand. No Business Will Survive Withoutt Marketing 2-5% The general rule of thumb is that you should spend 2-5% of your revenue to market for future business. If you don't market your business, it will not grow. The People You Work with Are Not Your Friends or Family This one has a lot of meanings for me really. I like to make my colleagues feel like family, but the truth is they aren't. They don't owe me anything. We all come to work so we can go home to our own families. Learning this early on a business owner is extremely important. Business is business. You can make it feel good, but you will need that support system of real friends and family if it fails. Business Owners Can't Be Fearful This year at the 2023 Level Up conference we learned the phrase, "Do it Scared." And then we learned that fear and excitement live on the same level within us. It really just depends on which one we choose to see it as. Business owners have to be confident and unafraid in every aspect of their business. It doesn't mean that you can't delegate, that is not what I'm saying. But if you are going to delegate then you should be able to analyze, make a decision, and be confident about whom or what you are delegating it to. I bring these points up to you without trying to mention the Notary and Loan Signing Agent Industries at all because all we seem to talk about these days is being a Notary or Loan Signing Agent. That's great and all but we need to also be thinking about the bigger picture which is being successful business owners in it for the long haul. Look for more articles soon to come just geared toward owning a business in general!

Meals can be a business expense, but you must do it correctly! Here are some key tips to help you avoid making mistakes: Sit-down meals are deductible, but grab-and-go meals usually are not (unless while traveling for business) Now this doesn't mean that if you are working you can just write off meals. What it means is if you: Take a client to dinner or meet with someone to discuss business Purchase a basket of fries or coffee to use a table Or even buy something for your clients so you can conduct business You should always record the intention, attendees, date, time and amount of the meal for required documentation purposes A helpful tip is to write it on the back of the receipt and then take a picture of both sides of the receipt. Here's an acronym to help you remember what to capture. I A lways D o T hat, A hh! Use software tools such as NotaryAssist to maintain and organize your records, plus generate reports and logs. NotaryAssist also lets you upload copies of your receipts Work with qualified tax professionals to stay informed and up-to-date with tax laws and changes REMEMBER that in 2023, the allowable deduction for meals will return to 50% of the meal cost. This is subject to change annually. By following these guidelines, you can maximize your business deductions while staying compliant with tax laws & regulations. READ ALL OF THIS YEAR'S TAX TIPS BY CLICKING HERE: https://www.notarystars.com/blog/notary-tax-tip-space-equipment-rentals-purchases https://www.notarystars.com/blog/can-signing-agents-write-off-meals-on-taxes-yes-and-it-pays-to-eat-in-2023-as-long-as-you-do-things-properly https://www.notarystars.com/blog/mileage-for-notary-business-owners https://www.notarystars.com/blog/bad-signing-agencies-unpaid-signings-tax-tips https://www.notarystars.com/blog/tax-tips-from-sue-hope-glen-hill https://www.notarystars.com/blog/tax-tips-from-sue-hope-glen-hill-january-2023 https://www.notarystars.com/blog/your-notary-loan-signing-agent-business-tax-time

Season 1, Episode 1 “Unleashing the Power of Remote Online Notarization in Healthcare” [Theme music fades in] [Voiceover in the style of Meredith Grey] As the sirens blare and the ambulance speeds through the city streets, racing towards the emergency room with a critical patient in tow, the hospital staff braces themselves for the intense, high-stakes drama about to unfold. In this world where every second is precious, and life and death decisions are made on a daily basis, there's no room for inefficiency or delay. In the midst of this pulsating chaos, a groundbreaking innovation has emerged, ready to transform the way healthcare providers handle their processes and documentation: Remote Online Notarization (RON). RON has revolutionized the notarization of documents by harnessing the power of audio-visual technology, enabling notaries to verify signers and notarize documents remotely over the internet. In the high-octane world of healthcare, RON can help save valuable time, reduce the risk of infection, and improve patient outcomes, offering a lifeline amidst the tumult. In today's gripping episode of A Dose of Efficiency: RON Emergency , we'll delve into the unique challenges faced by the healthcare sector and explore how RON can be harnessed to address them, turning the tide in the race against the clock. Act 1: The Diagnosis The healthcare sector faces a unique set of challenges, from strict privacy and security measures to compliance with regulations like HIPAA. Add to that the necessity of accommodating individuals with disabilities and the need to maintain efficient processes in a high-pressure environment, and you've got a recipe for a high-stakes drama. Enter RON. This innovative tool has the potential to address these challenges by offering secure, efficient, and accessible notarial services. By allowing notarization to take place remotely, RON can eliminate the need for in-person visits and reduce delays in obtaining crucial documents. Act 2: The Treatment Plan In the bustling halls of our fictional hospital, patients and healthcare providers alike face a seemingly endless stream of paperwork. Healthcare documents, credentialing processes, and informed consent for medical procedures are just a few of the areas where RON can have a significant impact. When healthcare documents require notarization, RON offers a fast and secure solution. Gone are the days of patients and healthcare professionals traveling to a notary's office or waiting for a mobile notary to arrive. Now, a notary can verify signers and notarize documents remotely, saving time and reducing the risk of infection. Credentialing processes, too, can benefit from the efficiency of RON. With the ability to notarize diplomas, transcripts, and certifications electronically, healthcare professionals can complete the credentialing process faster and more conveniently than ever before. Finally, obtaining informed consent for medical procedures can be a time-consuming process, especially when notarization is required. RON offers a streamlined solution, allowing patients to provide their consent remotely, ensuring that medical procedures can proceed without unnecessary delays. Act 3: Overcoming the Complications In any gripping hospital drama, complications inevitably arise. In the world of RON, these complications come in the form of patient privacy concerns and the need for compliance with HIPAA regulations. But fear not! RON has the potential to address these complications, providing a secure and efficient solution for notarizing healthcare documents. RON's advanced identity verification methods, such as knowledge-based authentication (KBA) questions and requiring government-issued IDs during the audio-visual session (or better yet by using biometrics in the states that allow this), provide an added layer of security essential for maintaining patient trust and meeting strict privacy standards. With careful planning, attention to detail, and a commitment to protecting patient privacy, RON can overcome these complications, ushering in a new era of efficiency and security in the healthcare industry. Act 4: The Call to Action As our hospital drama unfolds, we're reminded of the power and potential of remote online notarization in the healthcare industry. But in order to turn these success stories into widespread reality, notaries must step up and embrace the opportunities RON presents. To be part of these success stories, remote online notaries need to equip themselves with the skills and knowledge necessary to meet the unique challenges of the healthcare sector. Here's what you can do to make a difference: Step 1: Get RON-Ready Becoming a remote online notary starts with familiarizing yourself with the laws and regulations governing RON in your state. Complete any required training, obtain the necessary certifications, and choose a secure, reliable and easy-to-navigate RON platform. Step 2: Understand the Healthcare Sector Dive deep into the world of healthcare and learn about the unique challenges and requirements this sector faces. Understand the types of documents that may need notarization, the importance of patient privacy, and the regulations that govern healthcare information, such as HIPAA. Step 3: Master the Art of RON in Healthcare Develop your expertise in performing RON for healthcare documents by honing your skills in identity verification, document handling, and electronic signatures. Stay updated on the latest technologies and best practices, and be prepared to accommodate individuals with disabilities in your notarial services. Take the initiative to learn what your state allows you to accommodate and be the notary that people come to for the best treatment. Step 4: Build Your Network Forge connections with healthcare providers, hospitals, and telemedicine companies to showcase your expertise in remote online notarization for the healthcare sector. Offer your services as a solution to the challenges they face and help them streamline their processes, improve efficiency, and enhance patient care. Act 5: The Happy Ending As the curtain falls on today’s episode, we envision a bright future where remote online notarization plays a crucial role in revolutionizing the healthcare industry. By embracing RON, notaries can help healthcare providers save time, reduce risks, and ultimately improve patient outcomes. But the journey doesn't end here. As technology continues to evolve, new developments and innovations will emerge, offering even more opportunities for notaries to make a difference in the healthcare sector. So, as the credits roll, we encourage you, the notaries, to take up the mantle, embrace the power of remote online notarization, and make your mark on the healthcare industry. The future is waiting, and it's time to write the next chapter of this compelling drama. [Theme music fades in] The End.

I needed a mobile printer to be able to take jobs on the go but didn’t want to connect directly to my car’s battery. So, this is what I did. I’m using a Brother 5200 Dual Tray printer btw. I purchased: a Marine Battery from for $79 to around $99.00. a Battery Box from Amazon for around $12.00 a Pure Sine 2000W 12V from Amazon for around $212.00. a trickle charger to maintain the battery bought at Amazon for $58.00 a Bestek 300-Watt Pure Sine Power inverter Car Adapter DC 12V to AC 110V for around for $49.99. The 2000W inverter is connected to the battery as is the trickle charger. The charger is connected to the 300W invertor. The 300W invertor is connected to the 12V outlet DC Connector (cigarette lighter). All of this is well secured to the car so it will not move in case of impact. I can also use either of those inverters to plug in my Brother ADS-1250W portable scanner for the times I’m unable to scan from the signer’s home. I know that an expense of $430.00 seems high. However, in a matter of just 3 months it has more than paid for itself.

Why is it so important to track your business mileage as a Notary Public Business owner and how and how should you do it? Tracking your mileage for business purposes can help you SAVE money on taxes by claiming deductions for business related travel. Here are three tips! Tip 1 – Record your odometer reading on Jan 1st – then again on December 31st by doing so will help you calculate how many miles you drove your vehicle in that year. Tip 2 – Separate business miles out from personal miles. You will need diligent records of your business travel. Tip 3 – Create a Trip or Mileage Log – containing the date and total mileage of business trips in chronological order. NotaryAssist can save time and effort for notaries who would otherwise have to manually track their business mileage and calculate their deductions. With the ability to customize how milage is tracked; Odometer to odometer, Total Mileage or Auto-calculate, NotaryAssist generates mileage logs and mileage reports for tax time. Additionally, having a reliable system for tracking mileage can help ensure accuracy and compliance with tax regulations. READ ALL OF THIS YEAR'S TAX TIPS BY CLICKING HERE: https://www.notarystars.com/blog/notary-tax-tip-space-equipment-rentals-purchases https://www.notarystars.com/blog/can-signing-agents-write-off-meals-on-taxes-yes-and-it-pays-to-eat-in-2023-as-long-as-you-do-things-properly https://www.notarystars.com/blog/mileage-for-notary-business-owners https://www.notarystars.com/blog/bad-signing-agencies-unpaid-signings-tax-tips https://www.notarystars.com/blog/tax-tips-from-sue-hope-glen-hill https://www.notarystars.com/blog/tax-tips-from-sue-hope-glen-hill-january-2023 https://www.notarystars.com/blog/your-notary-loan-signing-agent-business-tax-time

Are you ready for round two? After the overwhelming response to our first list of unique industries to target for your remote online notary (RON) business, we're back with 10 more! If you thought the first list was fun and intriguing, you're in for a treat. With these new industries, you'll continue to diversify your RON clientele, discover new opportunities, and make your mark in previously untapped markets. So, let's dive into another set of fun and approachable marketing strategies to help you conquer these industries! Renewable Energy - Harness the power of the renewable energy sector by offering your RON services to eco-conscious companies. To market your services in this green industry, create content showcasing your expertise in handling permits, contracts, and equipment purchase agreements. Attend renewable energy conferences and networking events to build connections and engage with potential clients who value sustainability. E-commerce - Tap into the ever-growing world of e-commerce by offering RON services to online retailers and businesses. Create targeted marketing campaigns highlighting the convenience and efficiency of remote online notarization for supplier agreements, international shipping documentation, and other crucial e-commerce documents. Collaborate with e-commerce platforms, and consider offering exclusive promotions for their users. Event Planning - Party planners, rejoice! Your RON services can help event planners and vendors manage notarized contracts, permits, and insurance documents with ease. To market your services to this lively industry, showcase your ability to handle event-specific documentation through engaging social media posts, targeted email campaigns, and by attending industry events. Offer flexible appointment times to accommodate the hectic schedules of event planners and vendors. Aerospace and Aviation - Reach for the stars by marketing your RON services to the aerospace and aviation industries. Highlight your expertise in handling contracts, licenses, and regulatory compliance documents in your marketing materials. Attend industry conferences, join aviation-related LinkedIn groups, and build connections with professionals in the sector to showcase your understanding of their unique notarization needs. Agriculture and Farming - Cultivate new opportunities in the agriculture and farming industry by offering your RON services to rural clients. Emphasize the convenience and efficiency of remote online notarization for clients with limited access to traditional notary services. Create targeted campaigns that address specific farming-related notarization needs, and partner with agricultural organizations to build trust and establish your expertise in the field. Military and Defense - Serve those who serve our nation by offering RON services to military personnel and defense contractors. Highlight the accessibility and security of your services, catering to the unique needs of these professionals, whether they are stationed domestically or abroad. Collaborate with military support organizations and attend industry events to build connections and showcase your dedication to supporting our armed forces. Telecommunications - Connect with the telecommunications industry by providing RON services for contracts, licensing, and regulatory compliance documents. To market your services to this fast-paced sector, create targeted social media campaigns, offer webinars on the benefits of remote notarization, and attend industry conferences to network with professionals in the field. Biotechnology and Pharmaceuticals - Contribute to the world of cutting-edge research and innovation by offering your RON services to biotech and pharmaceutical companies. To market your services in this industry, create content that showcases your expertise in handling research agreements, clinical trial documentation, and intellectual property matters. Attend industry events and join professional organizations to network with potential clients and demonstrate your commitment to supporting their groundbreaking work. Film and Television Production - Lights, camera, notarize! Offer your RON services to film and television production companies that require notarized documents for location permits, talent and crew contracts, and distribution agreements. To market your services to this creative industry, create engaging social media campaigns featuring behind-the-scenes content, collaborate with production companies, and attend film festivals and industry events to network with potential clients. Emphasize your ability to accommodate the unique scheduling and location challenges faced by production professionals. Food and Beverage - Add some flavor to your RON business by targeting the food and beverage industry. Restaurants, bars, and food manufacturers may need notarized documents for licensing, health and safety compliance, and contracts with suppliers. To market your services to this appetizing sector, create food-themed content, attend industry events, and collaborate with culinary influencers. Showcase your ability to provide efficient and secure notarizations that meet the specific needs of food and beverage businesses. And there you have it, another 10 non-traditional industries to target for your remote online notary business! With these new industries, the possibilities for growth and diversification are virtually endless. As you continue to explore these untapped markets, you'll not only expand your RON business but also forge connections with fascinating clients from all walks of life. Remember, the key to successful marketing in these industries is to be fun, approachable, and encouraging. Each industry has its unique challenges and requirements, so take the time to understand their specific needs and tailor your services accordingly. To quote Roger Ebert, “We are put on this planet only once, and to limit ourselves to the familiar is a crime against our minds.” Start thinking outside the box. Just because no one in the industry has ever tried cultivating business in these ways before doesn’t mean it can’t be done. Be creative! Carve out a piece of the notary pie that is your very own! And don’t forget, Rome wasn’t built in a day. There will be trial and error, but the payoff is likely worth it in your newly specialized niche. Go ahead, let your RON business take flight, and watch as your notary services continue to make a difference in these diverse industries!

Every mobile business that deals with sensitive documents needs a mobile printer and a mobile scanner. If you are newer to your field you may try to skimp by with phone scanners but if you are a Notary Public, Loan Signing Agent, or working with any type of important legal documents you are truly going to want to invest in an easy-to-use portable scanner that provides clear quality scans. Especially if you are working with Title and Escrow documents. The scanners we have listed here have been purchased by Notary Stars or Notary Stars Members. Although the links below are affiliate links, this is how we keep fresh new content coming to the site regularly. We promise to never put items on our site that we have not invested in ourselves! Here Are the Top Rated Mobile Scanners by Notary Stars for 2023! Check it Out on Amazon Epson Workforce ES-400 II Color Duplex Desktop Document Scanner for PC and Mac, with Auto Document Feeder (ADF) and Image Adjustment Tools Starting at around $289 Epson Workforce ES-500W II Wireless Color Duplex Desktop Document Scanner for PC and Mac, with Auto Document Feeder (ADF) and Scan from Smartphone or Tablet Starting at around $319 The Massimo portable power station is the perfect way to keep your electronics charged while you're on the go. See it on Amazon Did You Need a Mobile Printer As Well? Check Out Our Suggestions Here

Notary Public and Loan Signing Agents absolutely have to have the best Laser Jet Printers (never Ink Jet Printers) to navigate their Mobile Notary Public Businesses. Notary Stars is happy to make the following recommendations for printers we've actually purchased or used in the recent past. We'll always do our best to keep this list updated. Please note that the items below do contain affiliate links, which is how we also keep information like this, free and public! We never post things on our site that we also haven't spent our hard-earned money on as well. Here Are the Top-Rated Home Office Printers by Notary Stars for Signing Agents See it on Amazon Brother Monochrome Laser Printer, HL-L5200DWT, Duplex Printing / Dual Tray / w Wireless Networking See it on Amazon Brother HL-L6200DWT Wireless Monochrome Laser Printer with Duplex Printing and Dual Paper Trays (Amazon Dash Replenishment Ready) Starting at $399 See it on Amazon Brother Monochrome Laser Multifunction All-in-One Printer, MFC-L5700DW, Flexible Network Connectivity, Mobile Printing & Scanning, Duplex Printing, Amazon Dash Replenishment Ready, Black Starting at $439 and requires and additional purchase for an additional tray. See it on Amazon Brother Printer LT5500 Tray Starting at around $139 Here Are the Top-Rated Mobile Printers by Notary Stars for Signing Agents See it on Amazon Brother HL-L2300D Monochrome Laser Printer with Duplex Printing Starting at $119 See it on Amazon The Massimo portable power station is the perfect way to keep your electronics charged while you're on the go. We Also Highly Recommend Purchasing Your Toner and Drums from V4INK on Amazon If you decide to go with the Single Paper Tray route you might need Page Separator And here's a great video from Notaries around the country and how they set up their equipment.

If you're running a remote online notary (RON) business, you've likely tapped into the traditional, but somewhat floundering, market of real estate. Or you may have tried, with limited success, to break into the world of legal services. But what if we told you there are other industries out there, just waiting for your notary expertise? There are people out there right now that need your services that don’t even know they need them. That's right, we've compiled a list of 10 non-traditional industries that could greatly benefit from RON services. So buckle up, get ready for an exciting ride, and let's explore some fun and approachable marketing strategies for your RON business! Maritime and Offshore Industries - Ahoy, Matey! As a remote online notary, you can be a beacon of hope for those working in the maritime and offshore industries. With limited access to traditional notary services, these professionals will treasure your convenience and efficiency. To market your services to this unique niche, consider creating ocean-themed promotional materials or hosting virtual networking events for maritime professionals. Don't forget to emphasize the ease of completing notarizations from anywhere, even on the high seas! Sports and Entertainment - Lights, camera, notarize! Athletes, entertainers, and agents need notarized documents for contracts and other agreements. To market your RON services to this glamorous industry, create eye-catching social media campaigns and target influencer partnerships. Offer flexible appointment times to accommodate busy schedules and showcase your ability to notarize documents securely and efficiently, even when clients are on the road or between gigs. Insurance - Let's face it; the insurance industry can be a bit of a maze. Help clients navigate the paperwork with ease by offering RON services for their insurance needs. To reach this market, consider partnering with local insurance agencies or hosting webinars to educate agents about the benefits of remote notarization. Emphasize the convenience and security of your services, making it clear that you're the go-to notary professional for insurance matters. Franchising - Calling all franchise enthusiasts! Remote online notarization can be a game-changer for franchisees and franchisors alike. When marketing your RON services to this industry, focus on the benefits of streamlining the franchise agreement process. You can create a franchise-focused blog, share success stories, or offer exclusive promotions for those in the franchising world. Remember, you're helping to pave the way for entrepreneurial dreams to come true! Nonprofit Organizations - Nonprofit organizations have a special place in our hearts, and they need notary services too! When marketing to nonprofits, emphasize your commitment to supporting their missions by offering special rates or partnering with them for events. There is nothing more fulfilling than community outreach (and it looks great on a resume, just like when entering college). Create content that showcases your expertise in handling grant applications, board resolutions, and other nonprofit-specific notarization needs. They'll appreciate your dedication to their cause, and you'll feel great about making a difference! Human Resources - HR professionals are the unsung heroes of the corporate world, juggling countless responsibilities. Show them some love by offering RON services to help with employment verifications, background checks, and other employee-related documents. To market your services to HR departments, create targeted LinkedIn campaigns, offer webinars on how RON can simplify HR processes, and emphasize your ability to provide quick, secure notarizations. Intellectual Property - Eureka! It's time to tap into the innovative world of intellectual property. Inventors, patent holders, and copyright owners need notarized documents for their brilliant ideas. To market your RON services to this creative bunch, craft content showcasing your expertise in handling patent applications, trademark registrations, and other IP-related notarizations. Consider attending industry events and partnering with intellectual property attorneys or innovation centers to build your network in this niche market. Art and Collectibles - Add a splash of color to your RON business by targeting the vibrant world of art and collectibles! High-value transactions often require notarized documents to verify provenance, ownership, and authenticity. To make a name for yourself in this industry, collaborate with art galleries, auction houses, and appraisers, and create visually striking marketing materials that highlight your expertise in handling art-related notarizations. Remember, you're helping to protect and preserve priceless treasures! Travel and Hospitality - Pack your bags and set sail into the world of travel and hospitality! With visas, travel permissions, and other legal matters requiring notarized documents, your RON services can provide much-needed convenience to globetrotters and travel businesses alike. And don’t forget the expatriates and US Citizens living abroad! To market your services to this industry, create travel-themed content for your website and social media channels, collaborate with travel agencies or hotels to promote your RON services, and consider joining Facebook groups for US Nationals living overseas. Emphasize your ability to notarize documents quickly and securely, no matter where your clients may roam. Technology and Startups - Ready to dive into the fast-paced world of tech and startups? These innovative businesses often require notarized documents for incorporation, funding agreements, and contracts. To market your RON services to this cutting-edge industry, create a strong online presence through targeted social media campaigns, industry-specific blog content, and collaboration with startup incubators and coworking spaces. Be sure to emphasize the convenience and security of your services, allowing tech entrepreneurs to focus on what they do best – changing the world! And let’s face it… if anyone should understand how to use technology, this is the group that will have your back. So in conclusion, venturing into non-traditional industries can add an exciting dimension to your remote online notary business, providing fresh opportunities for growth and collaboration. By targeting these 10 unique industries, you can showcase the versatility and value of your RON services, while having a blast discovering new markets and meeting fascinating clients. So, what are you waiting for? Get your creative marketing juices flowing, and let the fun begin! Embrace the adventure, and watch your RON business thrive in these exciting, untapped markets.