Information about Domestic and International Adoption PUBLIC NOTARY process. How to become and work in the adoption PUBLIC NOTARY field.

At H2H NOTARY LLC, we offer comprehensive in person notarial services. Our experienced notary public is committed to providing accurate and reliable services in a professional and courteous manner. We understand the importance of completing the job correctly and will work to ensure your notarial needs are met. Schedule an appointment today and let us help you with your notarial needs.

Although Notaries are typically familiar with the certificate wording in their own state, requirements for such wording can vary significantly between different locations. Out-of-state certificates may contain wording that is unfamiliar or even confusing. While some states specify the exact wording that must be used in certificates, others provide general guidelines. In certain situations, it is left to the Notary to decide whether the wording on a specific certificate is acceptable. So, how should you handle a Notary certificate from another state? Adhere to the Notary Certificate Laws of Your Own State In most states, the general principle is that certificates must substantially comply with the requirements outlined in the statutes. For instance, many states accept an acknowledgment certificate as long as it includes the phrase "acknowledged before me" or an equivalent, allowing for some flexibility in the exact wording. In these states, a Notary can use a certificate from another jurisdiction as long as they follow all the notarization requirements in their own state. This typically involves the signer personally appearing before the Notary, providing proper identification, and signing or acknowledging the document. However, the specific wording in the certificate describing these actions may vary. In Texas, for example, the state offers suggested certificate wording for Notaries but also allows for alternative wording. Some states have stricter requirements. In Florida, every jurat and acknowledgment certificate completed by a Notary, whether from within or outside the state, must contain 9 specific elements and closely follow the form specified in the statute. This gives Florida Notaries some flexibility in completing out-of-state certificates, as long as they include all required elements and the wording aligns with state law examples. In California, Notaries cannot complete jurat or proof of execution certificates from out of state. Instead, they must use a separate certificate with wording that matches the state requirements exactly. However, they can complete an out-of-state acknowledgment certificate as long as the document will be filed outside of California and the wording does not require the Notary to make determinations not permitted by law. If you have any queries about your state's requirements, contact your state Notary agency or the NNA Hotline. Quick Tips For Out-Of-State Notary Certificates Tip #1 Identify the type of notarization required by the out-of-state certificate. If you are unfamiliar with the style and wording of the certificate, look for keywords and phrases that indicate the type of notarization needed, such as "acknowledged," "subscribed and sworn to," or "signed and sworn to." Tip #2 Verify the venue on the out-of-state Notary certificate. The "venue" section on a notarial certificate should always reflect the state and county where the notarization took place, not necessarily where it was prepared or will be filed. If the certificate has a different venue filled in, correct it accordingly. Tip #3 Assess whether the variations in certificate wording are significant. If you are in a state that requires substantial compliance, compare the certificate on the document with the statutory form usually found in your state's Notary handbook. For example, if the statutory form mandates the inclusion of the notarization date but the out-of-state certificate does not, it may not be compliant. If the statutory form reads, "Before me, John Smith, Notary Public..." and the out-of-state wording is similar, such as "Before me, the undersigned Notary Public of said state...," then the certificate is likely acceptable. Tip #4 When uncertain, use a separate certificate. If you are unsure about the out-of-state certificate, it is advisable to err on the side of caution and replace it with your own. However, first confirm with the signer that a separate certificate would be acceptable.

Violating Notary laws can have serious consequences, including jail time, loss of commission, or costly lawsuits. While law enforcement may not always be actively monitoring Notary practices, breaking the rules can lead to fraudulent activities that harm individuals and businesses. In this article, we will discuss four illegal actions that Notaries should avoid, the reasons behind these prohibitions, and the potential penalties. Illegal Notary Act 1: Providing False Information on a Notary Certificate What does this entail? Sometimes, individuals request Notaries to falsify information on certificates to expedite document processing. This includes backdating or altering details to meet deadlines. Never engage in such practices! Why is this illegal? Notarizations are relied upon for document integrity; falsifying certificates can enable fraud. What are the consequences? Knowingly falsifying a Notary certificate is a punishable offense in every state, with penalties varying from misdemeanors to hefty fines. Illegal Notary Act 2: Not Requiring Personal Appearance for Notarization What does this involve? Notarizing a signature without the signer's personal presence is a common illegal act that can lead to identity fraud and other crimes. Why is this illegal? Personal appearance is crucial for verifying the signer's identity and willingness to sign documents. What are the consequences? Failure to require personal appearance can lead to civil infractions or even misdemeanor charges in some states. Illegal Notary Act 3: Allowing Unauthorized Use of Your Notary Seal What does this mean? Only the commissioned Notary is permitted to use the official seal for notarizations. Why is this illegal? Unauthorized use of the seal can lead to fraudulent activities, putting the Notary at risk of penalties. What are the consequences? Penalties for allowing others to use your seal range from misdemeanors to civil penalties, depending on the state. Illegal Notary Act 4: Overcharging for Notary Services What does this mean? Charging fees above the state's limits or for unauthorized services is prohibited. Why is this illegal? State laws regulate Notary fees to protect customers from unfair pricing practices. What are the consequences? Violating fee regulations can result in severe penalties, including commission suspension or revocation, in addition to civil or criminal liabilities. David Thun is the Editorial Manager at the National Notary.

Guidelines for maintaining privacy in Notary journals Notary Signing Agents should not permit any company to access non-customer journal records containing confidential personal details. Title companies have the responsibility of safeguarding sensitive customer financial information as mandated by the federal Gramm-Leach-Bliley Act (GLBA). Reviewing journal entries unrelated to title company customers would breach GLBA regulations. With the exceptions outlined below, the NNA advises Signing Agents to decline requests from potential contracting firms to view their journals, as Signing Agents are required to uphold the same GLBA privacy standards for nonpublic personal information. Exceptions specific to certain states Certain states have established rules regarding access to journal entries that deviate from the standard privacy protocols mentioned earlier. Unless one of these specified exceptions applies, Notary Signing Agents should not allow a title company to inspect their journals in exchange for assignments from that company. Arizona  — A journal entry classified as a public record can be accessed by any individual presenting a written request detailing the notarized person's name, the month and year of the notarization, and the document or transaction type (ARS 41-319[F]). It's important to note that Arizona permits Notaries to maintain a separate journal for notarial acts that are not public records. Non-public record entries include information protected by attorney-client privilege or confidential under federal or state law. Journals containing nonpublic records are the property of the Notary's employer (usually a law firm) and must be kept confidential (ARS 41-319[E]). California  — Government Code 8206[d] stipulates that the journal is solely owned by the Notary and prohibits surrendering it to any individual. Exceptions include providing it to a peace officer if it contains evidence related to a criminal investigation, or to the county clerk upon the Notary's retirement. However, in California, a Notary must furnish a photocopy of a journal entry to anyone submitting a written request containing the parties' names, document type, and notarization month and year (Government Code 8206[c]). A Notary-employee must allow an employer to review journal entries directly related to the employer's business, provided the Notary is present. The employer cannot demand access to entries unrelated to their business (Government Code 8206[d]). Colorado  — Any member of the public may request access to a notarized record by submitting a written request detailing the parties' names, document type, and notarization month and year. Upon request, the Notary may provide a certified copy of the relevant transaction and charge the fee permitted in CRS Section 24-21-529. The transaction must be recorded in the Notary's journal (CRS 24-21-519[5]). Hawaii  — Hawaii Notaries are required to allow inspection of journal records by any responsible individual without charge (HRS 502-73). Maryland  — A Notary Public may charge $2 for certifying a copy of an entry in the notary's register of official acts (COMAR 01.02.08.03E). The fee for providing a photocopy of an entry in the register is $1 per copy (COMAR 01.02.08.03C). Massachusetts  — Notary journals may only be inspected without restriction by law enforcement, if subpoenaed by court order, or when the Secretary of the Commonwealth orders the Notary to surrender the journal (GL 222 Sec. 22[g]). Mississippi  — A Notary must provide photocopies of journal records to a person who requests them and pays the legal fee (MCA 25-33-5). Any person may inspect a journal entry in the Notary's presence during regular business hours if certain conditions are met. Only law enforcement, a court issuing a subpoena, or the Secretary of State can request unrestricted inspection of a Mississippi Notary's journal. The Notary may deny access if there are reasonable suspicions of criminal or harmful intent (1 Miss. Admin. Code Pt. 5, R. 50.4.6.A and B). Missouri  — The journal may be examined and copied without restriction by a law enforcement officer in the course of an official investigation, subpoenaed by court order, pursuant to subpoena power as authorized by law, or surrendered at the direction of the secretary (RSMo 486.710.1). Nevada  — A Nevada Notary's journal is open to public inspection without qualification (NRS 240.120[6]). Oregon  — Only Notaries who are public officials or employees are obligated to disclose journal records under Oregon's public records laws (ORS 192.410-192.505). A Notary who is not a public official or employee is exempt from disclosing the journal contents, unless requested by the Secretary of State under OAC 160-100-0430(6). Pennsylvania  — A Notary must provide a certified copy of the journal to a person who applies for it (57 Pa.C.S. 319[g.1.]). Texas  — Texas Notaries must provide a certified copy of any requested entry upon payment of the fee allowed by law within 10 days of receipt of the fees (Government Code Section 406.014 and Texas Administrative Code, Title 1, Section 87.52[a]). If unable to provide the certified copy within the specified time, the Notary must inform the requester in writing. If personal identifiable information is inadvertently included, the Notary must redact it before releasing the copy.  Bill Anderson is Vice President of Government Affairs with the National Notary Association. David Thun is the Editorial Manager at the National Notary Association.

NOTARIAL OFFICER SERVICES H2H NOTARY, LLC specializes in notarizing Estate Planning documents, acknowledgments, jurats, affidavits, oaths and affirmations, signature witnessing, living wills and trusts, loan documents in addition to other types of documents that need notarization. H2H NOTARY, LLC Notaries are held to high ethical and professional standards and principles. It is their duty to serve the public honestly and fairly. The Notarial Officers are licensed and bonded in the State of Nevada. We hope that you can feel comfortable working with a local, reputable company. Because there are so many things to do in “Sin City”. The last thing on your mind is to find the right Notarial Officer. Looking for a Notary shouldn’t be one of them. Please email, text, or call us for an appointment at your convenience and one of our notarial officers will plan travel to you. We are all about convenience, flexibility, and most of all service. IN PERSON NOTARIAL At 713 E SAHARA AVE. LAS VEGAS, NEVADA 89104, we offer in person notarial services to help you with document authentication, witnessing signatures, and other important notarization services. Our experienced team of notaries can assist you with all of your notarial needs. Come visit us today Button MOBILE NOTARIAL SERVICES Our Mobile Notarial Services provide customers with the convenience of having a Notarial Officer travel to their desired location. Our traveling Notarial Officers are able to provide all the same services as our traditional office, such as notarizing documents, administering oaths and witnessing signatures. With our Mobile Notarial Services, you can have a qualified Notarial Officer at your location in a matter of hours. Button REMOTE ONLINE NOTARIAL At our Notarial Services, we offer the convenience of Remote Online Notarization (RON) for all your notarization needs. Our team of experienced notaries use several RON platforms to customize your experience with the Remote Online Notarization of your documents. With RON, we are able to provide a secure, convenient, and cost-effective way to notarize your documents with just a few clicks. Button LOAN SIGNING NOTARIAL SERVICES Our Notarial Services include Loan Signing Notarizations, which involve the notarization of loan documents such as closing documents, refinance documents, loan applications, and more. Our experienced notaries are available to help you with your loan signing needs quickly and efficiently. We guarantee the security and accuracy of all loan documents notarized. 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