Navigating Real-Life Challenges in Notarization: Insights
Updated: December 11, 2023
Notarization, though fundamentally unchanged for centuries, faces new challenges in the modern world. As more states authorize remote online notarization (RON), Notaries encounter complexities. David Thun addresses common hurdles at each step of a proper notarization, providing essential guidance.
Step 1: Require Personal Appearance While every state mandates the signer's personal appearance, challenges arise with requests for remote online notarization. Over 40 states have enacted permanent RON laws, but compliance with state guidelines is crucial for Notaries.
Step 2: Check the Document Misinterpretation of "scanning the document" and failure to recognize certificate wording are common challenges. Notaries are advised to focus on obtaining necessary information without breaching signers' privacy.
Step 3: Verify the Signer’s Identity Determining acceptable IDs from the multitude available can be challenging. States like California and Florida provide specific lists, while others establish baseline requirements for acceptable IDs.
Step 4: Complete Your Journal Entry Maintaining a journal is recommended, and completing the entry before the certificate ensures all necessary elements are collected before the signer departs. This is particularly important for states requiring a journal.
Step 5: Complete the Certificate Challenges include missing certificate wording on documents and making mistakes in completing the certificate. Notaries are reminded to take their time, double-check their work, and ensure proper signing and sealing. Seeking guidance in tricky notarizations is encouraged to avoid potential problems.
In conclusion, Thun emphasizes the importance of adapting to new notarization challenges and seeking assistance when needed. Staying informed about state-specific regulations is crucial for Notaries to navigate the evolving landscape of notarial duties.
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