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Notary Stars Presents: Bill Gimbel, Industry Leader What To Look For In A RON Platform 710 views Premiered Jun 17, 2022 UNITED STATES You will not want to miss this special training given to us 6-16-22 by Bill Gimbel, an industry leader who gave us the best rundown of what to look for in a RON Platform. This is the most in-depth run-down we've seen thus so far! Notary Stars Level Memberships now include RON Training, in addition to our 150+ hours of Notary Loan Signing Agent training. If you are interested in RON or want to make sure you are protecting yourself as a RON Notary- we are here for you! Learn more about us at www.notarystars.com/membership_information. #notarystars#NotaryPublic#NotaryStamp#NotaryLife#MobileNotary#SigningAgent#LoanSigningAgent#NotaryBusiness#Notary#NotaryTraining#NotaryMentorship#NotaryNearMe#NotaryServices#Notaryboss#LoanSigningAgentTraining#BecomeALoanSigningAgent#MoreNotaryWork#BestNotaryPublic#BestLoanSigningAgent#SigningAgentofTheYear#NotaryofTheYear#NNA#NationalNotaryAssocation#RemoteOnlineNotary#RONNotary#RONTraining#RemoteOnlineNotaryTraining#RONPlatforms#NotaryLoanSigning

CYBERIZE IT PLATFORM Remote Online Notarization Platform: Cyberize It Presents Updates & Discusses Biometrics 252 views Oct 3, 2022 UNITED STATES Amy Seitz from Cyberize It stopped by on 9-29-2022 to give an exclusive first new look to the updates to her platform Cyberize It & discuss with us more about biometrics for RON Notaries. If you are interested in learning more about Cyberize It or are interested in the out-rolling updates as a Virtual Notary on the platform you won't want to miss this. This video will be aired on our Youtube Channel until October 7th, at which time it will become apart of our member's only content. #notarystars#NotaryPublic#NotaryStamp#NotaryLife#MobileNotary#SigningAgent#LoanSigningAgent#NotaryBusiness#Notary#NotaryTraining#NotaryMentorship#NotaryNearMe#NotaryServices#Notaryboss#LoanSigningAgentTraining#BecomeALoanSigningAgent#MoreNotaryWork#BestNotaryPublic#BestLoanSigningAgent#SigningAgentofTheYear#NotaryofTheYear#NNA#NationalNotaryAssocation#RemoteOnlineNotary#RONNotary#RONTraining#RemoteOnlineNotaryTraining#RONPlatforms#NotaryLoanSigning

Notaries in the 21st Century: How to navigate the digital age In the past, Notaries were strictly old school — to succeed, all they needed to know was how to affix a seal, fill out a certificate and write an entry in a journal, using paper and ink. 2020 turned this traditional approach of the Notary upside-down. COVID-19 forced Notaries to rapidly adjust to a new paradigm of remote notarization and online communication — and Notaries rose to the challenge, learning how to use eSeals, electronic journals and remote online communication platforms to perform notarizations for signers who could not meet Notaries face-to-face due to COVID concerns. Notaries in 2021 have risen to new challenges and developed new technology skill sets in response to the ever-changing demands of their industry. To be successful, today's Notary must understand and adapt the traditional requirements for proper notarizations to new online communication and privacy technology and practice appropriate digital privacy standards. We spoke with Notaries who shared how they have successfully stayed focused on best practices while they adapted to new approaches for notarizing and recordkeeping, and about their experiences with new technology such as remote online notarization (RON). Sticking to the basics is still important COVID-19 has certainly made the traditional role of a Notary more challenging, and that isn't likely to change any time soon. For example, Notaries who take up remote notarizations have to adjust to relying on new high-tech methods to identify signers such as knowledge-based authentication (KBA), where an online signer confirms their identity by answering a set of personal questions. This required many Notaries to adjust their approach to notarizations. While he has handled several online notarizations, Harding Goodman, owner of TCSL Services in Conroe, Texas, says they can be tricky to master because the various remote notarization platforms work differently from each other. "Every platform adheres to state requirements, but the tools vary a lot," he says. "I wish there was a standardized process and toolset." However, there is one standard common to all remote notarizations, regardless of how they are performed: It's still essential to stick to sound ethics and best practices, whether a notarization is remote or in-person. "Nothing has really changed. We're the gatekeepers helping to protect against fraud," observes Sharnise Sears, a Notary of 13 years and owner of Cleveland Pro Enterprises in Cleveland, Ohio. Sears, who performs remote notarizations for customers, has experienced firsthand how Notary fundamentals can be put to the test. While communicating with a signer during a recent online notarization, Sears learned that the signer — who had claimed to be located in Ohio — was actually in a different state, but had falsely listed an Ohio address on the document. Sears only had one option. "He wasn't truthful, so I didn't move forward with the notarization," she says. Sears adds that her experience applying sound, essential Notary practices has helped her identify other situations when a signer was "trying to pull a fast one." No matter if it's a remote or a face-to-face notarization, Sears says she sticks to one of the most important fundamentals. "What's important for any Notary is that you have to feel comfortable asking questions," she says. For example, when performing remote notarizations, Sears always asks the signer "Is there anyone else in the room with you?" — even if the signer appears alone — to help her confirm there is no coercion taking place. Make sure any technology you use is secure — and that private information stays private Today, many states allow Notaries to keep records of their notarizations electronically on computers. In the case of RONs, some states allow Notaries to contract with a data depository —a third-party company that securely maintains electronic records — so the Notary doesn't have to personally store large amounts of electronic data. And many Notaries must share sensitive documents and messages with customers via email and other online communication channels. With a major data breach or ransomware attack occurring nearly every week, today's Notaries need to be vigilant in protecting their valuable client information. Not every state requires a Notary to keep a journal, but Notaries that do either because of state requirements or personal preference need to practice additional caution, particularly if they keep an electronic journal. As a New York State Notary, Michael Gilman is not required to keep a journal, but he does anyway and takes extra precautions to ensure his electronic journal cannot be hacked or illegally accessed. To complete his electronic journal entries, he collects the signer's information, scans it, and uploads it onto a computer that is both password-protected and not connected to the Internet. He does not take photographs of personal documents with a camera phone. His secure electronic journal provides clear records that he saw, personally identified, and proofed the signer's ID. "There's no question why I did what I did," he says. Likewise, Sears is extremely cautious with her electronic Notary records on a day-to-day basis. The computer she uses for her Notary business is only for her business. She regularly updates her passwords and periodically cleans the computer of unneeded documents. She also uses virus scan software to make sure the documents that are coming to her are clean. To protect his clients from hackers and malware, Brian Gaughan, owner of The Celtic Closers in Cleveland, Ohio, has a personal safety policy — if an email from a title company he hasn't heard from, he'll delete the message without opening it. For Notaries authorized to perform remote notarizations, the following steps will protect your commission and your clients, including: Practice 1: Make sure any remote notarization platform you use complies with your state's laws before you sign on to use them. Practice 2: During a RON, be alert if someone else is in the background. As with a face-to-face notarization, it could be possible that a signer is being coerced. But that may be difficult to determine since you won't be in the same space as the signer. Determine who is with the signer or if there are any telltale signs of coercion. And, as Sears wisely recommends, ask the signer questions throughout the process. Ask the signer to "pan" the room they are sitting in with the camera of the device they are using to connect with you. Practice 3: If you perform remote or other electronic notarizations, don't share the image or information about your electronic seal online. A savvy criminal could download it and use it for fraudulent purposes. Most state laws require a Notary who performs remote notarizations to ensure that their electronic seal is secure from the use by anyone else. With new technology, such as RON, Notaries also need to be patient with customers. Sears recounts that her first notarization took hours and hours to complete because the signers weren't computer savvy. She had to patiently walk them through the technological issues in order to successfully complete the notarization. Tools of the 21st-century trade Sticking to the fundamentals, staying up on evolving Notary technology and protecting clients' privacy. These are all necessary practices for a successful 21st-century Notary. But what tools does a modern Notary need to succeed in today's business environment? Goodman suggests that Notaries should have the following: A good printer (or two). Many Notaries and Signing Agents recommend looking for printers with dual tray capability, fast printing speed and quality, and multifunction capability so your printer can also serve as a scanner and fax machine. A reliable computer or laptop with enough storage (many modern computers start with 2 terabytes). A backup drive to regularly save your important files and prevent them from being accidentally lost or destroyed. Cloud backup (Cloud backup can provide a safety net if a Notary's personal devices are damaged or erased. However, a Notary must also consider if there is a risk that a cloud backup service could be compromised. Some paid cloud backup services offer stronger security and redundancy.). Top-of-the-line internet service, particularly if you plan to apply to perform remote notarizations in your state. Knowledge of how the main RON platforms operate. Knowledge is perhaps the most important for the 21st-century Notary, considering how quickly technology related to notarizations is evolving. Brian Gaughan, owner of The Celtic Closers in Cleveland, Ohio, said that he reinvests in himself each year, taking a Notary course from one of the several Notary training providers (including the NNA). "We have to adapt to the world we live in." For Wilfred Rivera, a Notary who works in Port Ritchie, Fla., today's advanced digital tools have made things "a lot easier." A Notary for 10 years, he says that he enjoys the face-to-face aspect of being a Notary, putting people at ease when they may feel like they're signing their lives away. "I like to meet people and deal with people," he says. And while he prefers the traditional way of doing things, paying bills at the bank, meeting signers in person, he acknowledges the overriding reality of today's digital times. "We have to adapt to the world we live in," he says. Goodman has adapted, but he's still a traditionalist at heart and makes a strong case for the old ways while embracing the new. "I guess I'm an old-timer. I really think in-person signings are critical for the industry," he says. "Sitting down, looking someone in the eyes, getting to know them better, get a real feel for the document you're notarizing, I think the old ways are still here and will stay with us a long time." As these Notaries show, the old and the new can coexist in harmony, despite the challenges new technology brings. LOVE

How to prevent fraud as a Remote Online Notary As impartial, trusted witnesses, Notaries Public are a major line of defense against fraud. So it makes sense that they would also play a role in preventing fraud in the growing world of remote online notarizations (RON), according to Notary expert and experienced remote Notary Dushunna Scott. Due to the global COVID-19 crisis, business transactions increasingly have moved online at an unprecedented pace, but greater opportunities to conduct legitimate business online have also opened the doors to scammers hoping to take advantage of untested platforms and security lapses, Scott said in a NNA 2020 Online video presentation. One of the key elements of remote notarization is that the entire transaction is video recorded. You still can help prevent fraud as a remote online Notary by scrupulously following all of the old rules (paying special attention to verifying ID). Only with RON, you follow the rules using technology and new protocols for recording the encounter via video, keeping tabs on people in the background and keeping your digital credentials safe from those who seek to steal them, Scott said. Verify identity As part of the remote notarization, the signer may be required to verify their identity through 1 of 2 technology methods: Knowledge-based authentication (KBA), which requires the signer to answer a series of computer-generated questions based on their personal history, credit and financial information. Credential analysis, which uses technology to verify the information on a signer’s ID. However, Scott said you should still personally check the identification document. Have the signer hold it up to the camera. Then look carefully at it. As usual, ensure the ID matches the name on the document, and do not accept expired IDs unless your state allows this. You also want to check your state’s laws on the types of identification allowed and which types of discrepancies are permitted, such as a middle initial instead of a full middle name. Know who is in the background While the entire transaction will be recorded, you can only record what the camera sees. Others might be in the background or standing off to the side, influencing or coercing the signer to take part in a transaction they don’t understand or approve, Scott said. It’s up to the Notary to monitor the environment. Look to see if the signer’s eyes shift to the left or right as though they’re consulting another person before doing something. Also listen for other voices in the background, she said. Ask questions if you suspect fraud, such as “Are you signing this of your own free will?” Use your judgment to consider whether the encounter feels forced or suspicious. Common mistakes When dealing with newer technology, some folks may be more comfortable letting savvy friends or relatives do the signing, but don’t let them. Each signer must put his or her own signature on the document. Scott also said she has seen Notaries put their digital seal on their websites as an advertisement for their business, but this is particularly dangerous. Anyone could steal the e-seal’s information and use it. She also advised that Notaries understand which documents may be remotely notarized and which may not — some documents still must be signed in person due to various state laws. If someone requests something you know is prohibited, that’s an immediate red flag. “Vigilance is key,” Scott said. “Practices change every day; stay on top of your game.”

Webcam Notarizations: Redefining Personal Presence Or Opening The Door To Fraud? Webcam notarizations have become the hot-button, Notary issue of the 21st century. The debate started five years ago when Virginia enacted controversial legislation that permitted notarizations to be performed using webcam technology over the internet. The move sent shockwaves through the industry. The process seemed to violate the most essential element of any notarization: that the signer physically appears in the presence of the Notary at the time of the notarization. But since that tumultuous time in 2011, the atmosphere surrounding webcam notarizations has gradually begun to change. Last year, Montana became the second state to authorize webcam notarizations, and others are testing the waters. Still, the movement toward webcam notarizations remains in its infancy. There are only 127 Notaries in Virginia authorized to perform webcam notarizations for signers anywhere in the world. (Update 6-21-19: As of June 2019, several more states have authorized remote online notarizations in their laws.) And many regulators, business entities and Notaries remain leery, fearing the potential for fraud. To date there are many unanswered questions: Is it wise to redefine what it means to personally appear before a Notary? How will audio-video technology affect a Notary’s ability to properly identify signers and determine their willingness and awareness? How will it affect their ability to detect potential warning signs of fraud? How secure and reliable is the technology? Identifying Signers Via Webcam The heart of the debate lies in the question, can Notaries carry out their essential, fraud-fighting duties via webcam technology as well as, or better than, in person? “From my experience, a webcam notarization provides superior evidence of signer’s identity, willingness and awareness to sign and the fact that they did sign,” said Timothy Reiniger, Director of the Digital Services Group of Virginia-based FutureLaw. To its credit, Virginia recognized that forgeries could easily be perpetrated if it allowed an individual appearing before a Notary by webcam to hold up a paper identification card to the camera as proof of identity. Clearly, a more secure method of identifying signers for these notarizations was needed. While Virginia eNotaries are permitted to use personal knowledge and credible identifying witnesses to verify a signer’s identity, a new method allowed under the law is “knowledge-based authentication”, or KBA, which is used by many companies offering webcam notarizations. With a KBA, an individual usually provides their Social Security number, which is used by an identity services provider to compile challenge-response questions from various credit bureau databases. The individual is then asked to answer at least five questions related to their personal histories that only they would know, and they must answer a certain number of them correctly within a short period of time. If they fail, another set of questions is randomly generated. If they fail a second time, the Notary refuses to perform the notarization. “The KBA process required by Virginia law is considered to be highly secure,” said Pem Guerry, Executive Vice President of SIGNiX, a company offering webcam notarizations. “These are not questions anyone can research, like ‘what is your mother’s maiden name.’” But not everyone is in favor of KBA, as it has certain limitations. “There are serious questions about the veracity of KBA,” said Ozie Stallworth, Electronic Notarization Analyst and Director for the North Carolina Secretary of State’s Office, noting that hackers have breached many databases that supply information to KBA systems. KBA is widely used by government agencies to verify people’s identities. For example, 48 states use a company called VitalChek to process online requests for copies of vital records, such as birth certificates. And VitalChek relies on knowledge-based authentication to identify customers. KBA systems, however, are only useful for identifying residents of the U.S., Canada and some European countries with established credit histories. KBA is not able to ID other foreign citizens and many young adults who lack credit histories. Determining Willingness And Awareness As difficult as it is to verify the identity of a signer, determining their willingness and awareness is arguably harder because of the limitations of what can be seen on camera. The essential argument is that being in the physical presence of a signer makes it easier for the Notary to pick up signs that something is amiss. This is a particularly sensitive subject given the ongoing problem of elder financial abuse, where relatives or caregivers are pressuring or even tricking the signer. While Notaries are not expected to be experts in detecting abuse, they are expected to make a layperson’s common-sense judgment. Proponents argue that the webcam exchange readily allows a Notary to assess the signer’s willingness and awareness. Any advantage lost by not being in the physical presence of the signer is more than made up for by the fact that Notaries are required to keep a recording of the notarization — for five years in Virginia and 10 in Montana. “If there is a dispute later, people can look at the recording and confirm the Notary’s assessment,” Reiniger said. Reiniger added, however, that some best practices may need to be developed for webcam notarizations to help Notaries improve their ability to spot signs of duress or undue influence. Living Up To The Hype For webcam notarization to bring the same level of trust and reliability that an in-person notarization has, the technology behind it must be reliable and secure. Virginia is trying to establish that trust by requiring that webcam notarization technology meet the same security standards used by the state’s criminal courts. One of the reasons webcam notarization is gaining traction is the “vast improvement of the devices people can use and capabilities of those devices to do business,” Reiniger said. As for security, proponents place enormous trust in the video recording Notaries are currently required to keep. “Studies have shown that one of the strongest deterrents to identity theft is to record the transaction,” said Adam Pase, Chief Operating Officer of Notarize. Stallworth pointed out, however, that the technology currently exists to manipulate a video of another person. He pointed to a recent YouTube video that showed a young man manipulating an image of former President George W. Bush. The result was somewhat awkward and clumsy at points, but it’s not hard to imagine how much better it will be in a few years. “When you talk about the explosion of cybercrime, criminals are always a step or two ahead,” Stallworth said. “Every time you do sensitive transactions online, you add some risk,” acknowledged Guerry. “One of the advantages of our technology is the secure protection of data, digital identities and notarized documents.” Why Now? The movement toward webcam notarization took root in 2011, when Virginia passed a law allowing its Notaries to satisfy the personal appearance requirement via online video-conference technology. A Virginia electronic Notary is allowed to notarize documents for anyone anywhere in the world. A Webcam Notary Explains The Business John Kenneth Cole was one of the first Notaries in Virginia to perform webcam notarizations. Here are his thoughts about this new technology. ​ After Virginia passed its law, many states, including California, Colorado, New Jersey, Oklahoma, Oregon, Ohio and Wisconsin, issued public statements that webcam notarizations are prohibited and signers are still required to physically appear before Notaries. Iowa went even farther. A 2013 law included a provision that notarizations performed in another state would only be recognized in Iowa if the signer physically appeared before the Notary or notarial officer. In West Virginia, a new law explicitly states an individual does not appear personally if the appearance is by video or audio technology. (Update 6-21-19: Iowa, Ohio and Oklahoma have now enacted laws authorizing remote online notarizations.) But momentum for webcam notarizations shifted last year when Montana became the second state to allow them — although in a more limited form. Then Florida enacted a law allowing certain law enforcement and correctional officers to administer oaths using electronic means. And the Louisiana legislature passed a resolution to study eNotarization, including the use of audio-video technology. Two other states – Texas and Maryland – introduced webcam eNotarization bills, but they failed. (Update 6-21-19: Florida, Montana, Maryland and Texas have now enacted remote notarization laws.) As a result of these actions, the Uniform Law Commission — a non-partisan organization of attorneys — is preparing an update to its Revised Uniform Law on Notarial Acts (RULONA) for approval this July that includes provisions allowing webcam notarizations for individuals residing outside of the United States. In April this year, the National Association of Secretaries of State established a task force to examine the issues and policies surrounding webcam notarizations. “In addition to reviewing the merits of physical presence versus virtual presence, state policymakers must also address the potential validity and interstate recognition of remotely e-notarized documents,” said Kentucky Secretary of State Alison Lundergan Grimes, who also serves as task force co-chair. Predicting The Future For Webcam Notarizations So what does all this mean for Notaries? How soon, if at all, will webcam notarizations become widely accepted? Will your services be more in demand or less? Who will it affect more: mobile Notaries or office Notaries? There’s no clear answer. What is clear is that the technology isn’t exactly taking off yet. Virginia currently has only 127 commissioned electronic Notaries — out of an estimated Notary population of 114,000. But the technology is here, and the initiatives of NASS and the ULC suggest that it is being taken seriously. Webcam notarization could be hugely convenient and potentially much cheaper for businesses. Companies that need a large number of documents notarized could use it to consolidate their operations. Some companies might even outsource their notarial needs to remote Notary call centers. Webcam notarization could also open up new opportunities for self-employed Notaries. John Cole, one of the first Virginia Notaries to start performing remote notarizations, discovered there’s a sizeable demand for webcam Notary services among U.S. citizens abroad. Of course, self-employed Notaries may have to change their business model. There won’t be travel fees, but there also won’t be travel expenses. And if every document is in digital form, there won’t be printing costs. But there will be the expense of storing all the data. Currently, the fees Virginia Notaries can earn for a webcam notarization range from as little as $5 — depending on the company they work with — to $25, the maximum allowed under state law. Perhaps the biggest obstacle facing the growth of this technology is its acceptance by mortgage lenders and government regulators of the lending industry. Without guidance from the Federal Housing Finance Agency and the U.S. Department of Housing and Urban Development, mortgage lenders are afraid that they will be unable to sell their loans to the secondary mortgage market, said Kathleen Murphy, President and CEO of the Maryland Bankers Association, testifying before a Maryland legislative committee considering a webcam notarization bill this year. The hesitation over using webcam notarizations for mortgages demonstrates just how touchy and complex this issue is. In the next year the National Notary Association will publish its first standalone Model eNotarization Act, which will include an in-depth chapter on webcam eNotarizations. A panel of experts including state, federal and industry officials, as well as Notaries, have joined the MeNA review committee to help establish these standards. “We are putting a lot of focus on this section because of the seriousness of the issues that need to be resolved,” said NNA President and Chief Executive Officer Tom Heymann. “We believe the standards we are establishing, with the help of the review committee, will create a foundation for secure webcam eNotarization systems that everyone can trust.

eNotarization, RON, eSignatures and eClosings: What's the difference? There is a lot of confusion about electronic notarizations, electronic signatures, remote online notarization (RON) and how they differ. Here are basic definitions of these terms to help clarify the differences between terms and processes. Electronic Signatures Any time you make a purchase with a credit card and are asked to sign a digital pad, or type your PIN to get money out of your bank’s ATM machine, you’re using an electronic signature or eSignature. Anytime you make a purchase on the internet and click the “submit order” button, you are electronically signing a purchase agreement. Electronic signatures have become commonplace in the retail world, and they also are becoming commonplace in larger transactions, such as making an offer on a home purchase. eSignatures can be made in a number of different ways, but they are considered as legally valid as a signature on a paper document (often called a “wet” signature). Electronic Notarization Electronic notarization, or eNotarization, is essentially the same as a paper notarization except the document being notarized is in digital form, and the Notary signs with an electronic signature. Depending upon state law, the information in the Notary’s seal may be placed on the electronic document as a graphic image or other available means. But all other elements of a traditional, paper notarization remain, including the requirement for the signer to physically appear before the Notary. Remote Online Notarization (RON) Many people confuse eNotarization with remote online notarization, believing they are the same. They are not. Remote online notarizations (sometimes called "webcam notarizations") make use of video and audio technology on the internet to allow signers to appear before and communicate with the Notary in real time during the notarization. With traditional notarizations, the signer is in the Notary’s physical presence. 25 states have enacted permanent remote online notarization laws. During the COVID-19 emergency, many other states have issued emergency remote notarization rules temporarily authorized Notaries to perform RON or other types of remote notarization as an alternative to face-to-face contact during the pandemic. eClosing An eClosing or electronic closing is a mortgage closing in which all the documents remain in digital form. They are signed, notarized and returned to the title company or lender in digital form, and nothing is printed out. An eClosing can be conducted with the borrowers and Notary in each other’s physical presence or online using video-audio technology. Online Closing An online closing is an electronic closing that is conducted online without the borrower and Notary being in each other’s physical presence. The personal appearance requirement for the notarization is satisfied via the internet using webcam technology. iClose iClose is a web-based closing system offered by one settlement services provider. With this system, the borrower physically appears before a Notary to sign a limited power of attorney (LPOA) in paper form. The LPOA allows a representative of the title company or lender to sign the borrower’s mortgage documents. Typically, the borrower will then log onto the iClose system to review and approve the loan documents using an electronic signature. The title company or lender representative signs all paper documents in the closing package, including the Mortgage or Deed of Trust, and a title company or lender Notary notarizes the representative’s signature. LOVE

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Notary Public Fees Notary Application $35.00 eNotary Registration $50.00 Notary Training $45.00 eNotary Training $45.00 Amendment $10.00 Duplicate Certificate $10.00 Notary Public Commission Amendment Form Request for Amended Certificate of Appointment or E-Notary Registration (PDF) For all changes to a Notary Public's Commission: Name, Address, Phone, and County Change. For requesting duplicate certificates. For reporting Lost or Stolen Notary Public Stamps, Journals, and Electronic Signature or Seal Non-Resident Notary Public Commission Forms Nonresident Notary Public Affidavits of Applicant & Affidavit of Self-Employed Applicant (PDF) Nonresident Employment Affidavits for Self-Employed Applicants. Nonresident Notary Public Affidavit of Applicant & Affidavit of Applicant’s Employer (PDF) Nonresident Employment Affidavits for Individual Employed in Nevada. Payment Forms ePayment Checklist (PDF) This form may be used to submit your notary amendments, appointment requests, and violations. Please note: the ePayment Checklist form is for counter, mail, and fax requests only. LOVE

How to Become a Remote Online Notary Many Notaries have asked how they can apply to provide remote online notarization (RON) services. Your state's Notary regulating official will have a specific authorization process based around the documentation needed to comply with your state Notary laws. The general steps to become an online Notary may include: Meeting your state's qualifications to become a traditional Notary. Applying or registering to perform virtual notarizations. Paying the state's application fees. Completing any RON-specific testing or training courses required by your state. Getting remote online Notary tools and technology like an eSeal and digital certificate. Choosing a state-approved RON vendor. Having a surety bond to cover remote online notarizations. Buying an E&O insurance policy that covers RONs. Submitting any other documents required by your state's laws. In This Guide: Application Requirements | What is RON? | Where RON is Legal | RON FAQs Requirements to be a remote Notary In some states, you must hold a commission as a traditional Notary Public before you apply to become a remote online Notary. In other states, you may be able to apply for a Notary commission and an authorization to perform virtual notarizations at the same time. Because you must be a commissioned Notary to offer RON services, you must meet your state's qualifications for becoming a traditional Notary. Some states have more requirements than others, but most of them include: Being at least 18 years old Being a legal resident of the state Having no felony convictions Be sure to check your state's RON laws to confirm you meet all requirements for working as a remote Notary. State RON Instructions View step-by-step instructions to apply for RON authorization in your state Select a State Alabama Alaska Arizona Arkansas California (Prohibited) Colorado Connecticut (Temporary But Expired) Delaware (Coming Soon) District of Columbia (Coming Soon) Florida Georgia (Temporary But Expired) Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine (Coming Soon) Maryland Massachusetts (Coming Soon) Michigan Minnesota Mississippi (Temporary) Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina (Coming Soon) North Dakota Ohio Oklahoma Oregon Pennslyvania Rhode Island South Carolina (No Guidance) South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming Is there an exam required to be an online Notary Public? Some states require remote online Notaries to pass an exam proving their knowledge of RON procedures and use of the technology. States that have implemented permanent remote notarization laws and require an exam include Indiana, Montana, Nevada and Ohio. Do remote Notaries need special training? It depends on where you live. States like Virginia do not require special RON training whereas other states do. For example, Florida requires a certificate of completion from a two-hour in-person or online training course upon registration as a remote Notary. What tools and technology are needed to perform RON services? Virtual Notaries are required to have access to a computer, webcam, microphone and secure connection to the internet. Your computer must be able to support two-way audio and visual communication to function with a RON technology platform compliant with your state's laws. Several RON technology providers that offer end-to-end online notarization solutions include BlueNotary, DocuSign, DocVerify, Notarize, NotaryCam, OnlineNotary.us, Pavaso, Safedocs, Secured Signing and SIGNiX. Check your state's website for a list of approved vendors. Depending on your commissioning state, you may also need an electronic seal, electronic signature, electronic journal and a digital certificate to provide RON services. What is remote online notarization? Remote online notarization is the act of performing a notarization remotely using two-way audio-video technology. It is the online equivalent of an in-person, paper-based notarization where every part of the process is done via the internet. Like traditional notarizations, RONs begin with the online Notary verifying the signer's identity and ensuring the signer understands the document and is willing to sign it. The signer's wet ink signature is replaced with an electronic signature, and the remote Notary's physical stamp and handwritten signature are replaced with an electronic seal and digital certificate, respectively. Payment is handled at the end of the transaction. How does online notarization work? In online notarizations, the signer personally appears before a remote Notary in real-time using audio-video technology. The Notary verifies the signer's identity using traditional identity proofing methods with the addition of two steps unique to remote online notarizations: knowledge-based authentication (KBA) and credential analysis. Once the online Notary verifies the signer's identity, they complete the notarization with the attachment of an electronic Notary seal and a digital certificate. LOVE