NOTARY RULES

Jan 161 min read

Securing Your Notary Journal and Seal: Best Practices

1. Don't leave your Notary journal and seal in the open: Whether working from home, the office, or as a mobile Notary, it is essential...

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Understanding Acknowledgments and Jurats in Notarizations

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Jan 162 min read

Understanding Acknowledgments and Jurats in Notarizations

What is an Acknowledgment? An acknowledgment serves the purpose of allowing a signer, whose identity has been verified, to openly declare...

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Safe spaces, dangerous places for meeting customers

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Nov 18, 20235 min read

Safe spaces, dangerous places for meeting customers

Updated 10-30-23. Brian Keithley stands 6 feet, 7 inches tall, but he still doesn't take any chances with his safety. The former...

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Nov 18, 20231 min read

A Notary’s guide to spotting fake IDs

Updated 10-27-23. Verifying the identity of signers can be challenging considering how many types of ID are in circulation — and how good...

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How do you notarize if a signer can’t be present?

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Oct 30, 20233 min read

How do you notarize if a signer can’t be present?

Updated 10-16-23. There are times when a signer urgently needs a notarization, but cannot appear in person before the Notary due to...

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How to handle requests for your Notary journal entries

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Aug 21, 20234 min read

How to handle requests for your Notary journal entries

Updated 5-1-23. Sometimes a customer will ask for a copy of Notary's journal entry, and new Notaries may not know how to respond to such...

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What every Notary needs to know about journals

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Aug 21, 20233 min read

What every Notary needs to know about journals

Updated 3-13-23. If you've ever asked why you need to keep a Notary journal, or what information a Notary needs to record in it, this...

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How to record multiple Notary journal entries for a single assignment

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Aug 21, 20232 min read

How to record multiple Notary journal entries for a single assignment

Updated 5-17-23. During a single assignment, you may be asked to notarize more than one signature or even signatures on multiple...

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Can I use a stamp to fill in Notary journal entries?

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Aug 21, 20233 min read

Can I use a stamp to fill in Notary journal entries?

Updated 8-8-22. A detailed Notary journal helps protect you from claims of negligence and potential lawsuits. But, journal entries are...

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Determine if ID is Acceptable for Notarization

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Aug 18, 20233 min read

Determine if ID is Acceptable for Notarization

Some states specify the types of ID a Notary may accept to identify a signer but many states leave the determination of an ID's...

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Notary Basics: How to deal with unreliable or suspicious ID

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Aug 18, 20235 min read

Notary Basics: How to deal with unreliable or suspicious ID

Notaries help prevent fraud every time they take a signer's ID into hand to verify identity ... it's the Notary's #1 responsibility, and...

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5 tips for authenticating a signer’s ID for notarization

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Aug 18, 20233 min read

5 tips for authenticating a signer’s ID for notarization

A Notary’s primary duty is to authenticate identification before witnessing a signature. Follow these helpful tips for proper...

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Can Notaries accept foreign passports or consular cards as signer ID?

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Aug 18, 20231 min read

Can Notaries accept foreign passports or consular cards as signer ID?

Can Notaries accept foreign passports or consular cards as proof of a signer’s identity? — D.C., Texas Yes and no. A Texas Notary may...

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How to notarize for a visually impaired signer

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Aug 18, 20232 min read

How to notarize for a visually impaired signer

Things can get complicated if you are asked to notarize for a signer who is visually impaired. How can you be sure the signer is willing...

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Credible Witness Notary Laws by State | Updated August 2023

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Aug 18, 20234 min read

Credible Witness Notary Laws by State | Updated August 2023

Credible Witnesses are used when a signer does not have proper identification for a notarization. They act as a human ID and are required...

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Are Digital IDs acceptable forms of Identification for the Notary Public?

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Aug 18, 20234 min read

Are Digital IDs acceptable forms of Identification for the Notary Public?

Can a Notary Public accept digital forms of Identification? An electronic Driver License or State ID is a secure version of your physical...

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Finding your State Notary Regulations -Beyond your Handbook

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Aug 10, 20232 min read

Finding your State Notary Regulations -Beyond your Handbook

Resources for finding your state regulations As Notaries, the more we educate ourselves the more legitimate questions we have. And...

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Providing Additional Notary Certificates Could Land You In Trouble

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Aug 10, 20232 min read

Providing Additional Notary Certificates Could Land You In Trouble

If it hasn't happened to you already, it is going to at some point. You will be asked to provide either one of your Signing Agencies or...

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Aug 10, 20233 min read

Can I Notarize this?

Now that’s a Head scratcher! It’s strange that scratching your head is a widely understood sign that you’re puzzling over something. No...

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Mistakes Can Render You Notary Business-Less & In Deep Trouble

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Aug 10, 20233 min read

Mistakes Can Render You Notary Business-Less & In Deep Trouble

The National Notary Association (NNA) just published this article written by Professor Michael Closen, a high-profile Notary Law Expert,...

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