Securing Your Notary Journal and Seal: Best Practices
1. Don't leave your Notary journal and seal in the open: Whether working from home, the office, or as a mobile Notary, it is essential...
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Jan 162 min read
Understanding Acknowledgments and Jurats in Notarizations
What is an Acknowledgment? An acknowledgment serves the purpose of allowing a signer, whose identity has been verified, to openly declare...
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Nov 18, 20235 min read
Safe spaces, dangerous places for meeting customers
Updated 10-30-23. Brian Keithley stands 6 feet, 7 inches tall, but he still doesn't take any chances with his safety. The former...
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Nov 18, 20231 min read
A Notary’s guide to spotting fake IDs
Updated 10-27-23. Verifying the identity of signers can be challenging considering how many types of ID are in circulation — and how good...
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Oct 30, 20233 min read
How do you notarize if a signer can’t be present?
Updated 10-16-23. There are times when a signer urgently needs a notarization, but cannot appear in person before the Notary due to...
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Aug 21, 20234 min read
How to handle requests for your Notary journal entries
Updated 5-1-23. Sometimes a customer will ask for a copy of Notary's journal entry, and new Notaries may not know how to respond to such...
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Aug 21, 20233 min read
What every Notary needs to know about journals
Updated 3-13-23. If you've ever asked why you need to keep a Notary journal, or what information a Notary needs to record in it, this...
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Aug 21, 20232 min read
How to record multiple Notary journal entries for a single assignment
Updated 5-17-23. During a single assignment, you may be asked to notarize more than one signature or even signatures on multiple...
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Aug 21, 20233 min read
Can I use a stamp to fill in Notary journal entries?
Updated 8-8-22. A detailed Notary journal helps protect you from claims of negligence and potential lawsuits. But, journal entries are...
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Aug 18, 20233 min read
Determine if ID is Acceptable for Notarization
Some states specify the types of ID a Notary may accept to identify a signer but many states leave the determination of an ID's...
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Aug 18, 20235 min read
Notary Basics: How to deal with unreliable or suspicious ID
Notaries help prevent fraud every time they take a signer's ID into hand to verify identity ... it's the Notary's #1 responsibility, and...
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Aug 18, 20233 min read
5 tips for authenticating a signer’s ID for notarization
A Notary’s primary duty is to authenticate identification before witnessing a signature. Follow these helpful tips for proper...
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Aug 18, 20231 min read
Can Notaries accept foreign passports or consular cards as signer ID?
Can Notaries accept foreign passports or consular cards as proof of a signer’s identity? — D.C., Texas Yes and no. A Texas Notary may...
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Aug 18, 20232 min read
How to notarize for a visually impaired signer
Things can get complicated if you are asked to notarize for a signer who is visually impaired. How can you be sure the signer is willing...
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Aug 18, 20234 min read
Credible Witness Notary Laws by State | Updated August 2023
Credible Witnesses are used when a signer does not have proper identification for a notarization. They act as a human ID and are required...
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Aug 18, 20234 min read
Are Digital IDs acceptable forms of Identification for the Notary Public?
Can a Notary Public accept digital forms of Identification? An electronic Driver License or State ID is a secure version of your physical...
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Aug 10, 20232 min read
Finding your State Notary Regulations -Beyond your Handbook
Resources for finding your state regulations As Notaries, the more we educate ourselves the more legitimate questions we have. And...
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Aug 10, 20232 min read
Providing Additional Notary Certificates Could Land You In Trouble
If it hasn't happened to you already, it is going to at some point. You will be asked to provide either one of your Signing Agencies or...
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Aug 10, 20233 min read
Can I Notarize this?
Now that’s a Head scratcher! It’s strange that scratching your head is a widely understood sign that you’re puzzling over something. No...
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Aug 10, 20233 min read
Mistakes Can Render You Notary Business-Less & In Deep Trouble
The National Notary Association (NNA) just published this article written by Professor Michael Closen, a high-profile Notary Law Expert,...
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